Citation Management

Exporting Records from PubMed to EndNote

Exporting Records from Web of Science to EndNote

Manually Adding Citations

Importing from Excel

Sharing Your EndNote Libraries in EndNote 21

Finding Full-Text Through the JH Catalog

1. Open an EndNote Library. In the top menu bar, go to Edit > Preferences > Find Full Text
2. In the 'Open URL Path'  box type:https://catalyst.library.jhu.edu/discovery/openurl?institution=01JHU_INST&vid=01JHU_INST:JHU
3. In the 'Authenticate with: URL' box type: http://proxy.library.jhu.edu/

Note that connecting to Hopkins resources using Johns Hopkins VPN connection may yield higher full text retrieval. Directions for installing VPN are available at the Johns Hopkins VPN Resource Center.

Your settings in Preferences should look like this:

Removing Duplicates

Preferences for Removing Duplicates

Using Cite While You Write

Starting at 14:22, the video below explains how to use EndNote to insert citations into your manuscript.

If Cite While You Write Is Missing in Word

Option 1

1. Open Word 2010.
2. Click on the File tab in the left-hand corner.
3. Click Options on the left-hand side column/menu.
4. When the Word Options window opens, click on Add-Ins in the left-hand column.
5. In the Manage drop-down menu (bottom of ain panel), select Disabled Items and click on the Go button.
6. The EndNote add-in will show up as Add-in:cite while you write (endnote cwyw.dll).
7. Highlight the EndNote add-in and select Enable.
8. Close the Disabled Items window.
9. At the bottom of the Word Options window, click OK.
10. Close and re-open Word 2010.

Option 2

1. Close Microsoft Word, then go to the EndNote X9 Program Files folder. (64-bit machines: C:\Program Files (x86) \EndNote X7\; 32-bit machines: C:\Program Files\EndNote X7\)
2. Run Configure EndNote.exe.
3. Make sure Configure EndNote components is selected and click Next.
4. Select Cite While You Write add-in for Microsoft Office and click Next.
5. Click Finish. Note: the message may read that the Configuration was cancelled.
6. Open Microsoft Word and look for the EndNote X9 tab in the ribbon.

Then, Restore the EndNote Toolbar for Mac

1. Open Word.
2. Go to File, then Options.
3. Click on Add-Ins.
4. Click to tick the boxes next to the EndNote add-ins to reactivate.

Students can purchase EndNote 21 at a discount from EndNote.com or from OntheHub.com. 

Staff can purchase from the “my.jh.edu” portal by selecting the “Technology" section, then selecting the “my Software" catalog.  Note that both the student version and the full version are the same.

There are two situations that can happen where your EndNote citations don't format the way you would expect.

Show Field Codes

The first is if you try to insert a citation and you see something like this:

This is an issue with a Microsoft Word setting for "Show field codes instead of their values".

To fix this, go to your EndNote 21 toolbar in Microsoft Word. Under "Tools", select "Preferences", and check the box next to "Turn off Word's 'Show field codes instead of their values' option when opening or updating documents that include citations".

Instant Formatting is Off

You might also see what looks almost like an in-text citation but isn't formatting correctly. If you see something that looks like this:

{Abu, 2020 #1191}

You have EndNote's Instant Formatting turned off.

To fix this, go to your EndNote 21 toolbar in Microsoft Word. Under "Bibliography", click on "Instant Formatting is Off". Select "Turn Instant Formatting On". This should automatically format your citations correctly.

EndNote Web

EndNote 21 introduced a new and improved version of EndNote Web which is available exclusively for EndNote 21 users. This new version of EndNote web has an interface that is more similar to what you use in the desktop version of EndNote. This is notable for being able to more effectively use Group Sets to organize your Groups of shared references.

Remember to sync your EndNote desktop library containing your shared groups within EndNote 21. If you haven't done this at least once, you'll only be able to use the previous version of EndNote Online.

Here's the link to the new version of EndNote Web: https://web.endnote.com

Cite While You Write for Word Online

If you have EndNote 21 and an account with the new version of EndNote Web, you can use Cite While You Write within Word Online.

You'll need to add the EndNote 21 Cite While You Write add-in to your Word Online and login with your EndNote Web account info. See this link for more information about setting this up: https://support.clarivate.com/Endnote/s/article/EndNote-Word-Online-CWYW?language=en_US

Cite While You Write for Google Docs

If you have EndNote 21 and an account with the new version of EndNote Web, you can use Cite While You Write within Google Docs.

You'll need to add the EndNote 21 Cite While You Write add-in to your Google Docs and login with your EndNote Web account info. See this link for more information about setting this up: https://support.clarivate.com/Endnote/s/article/Google-Docs-CWYW?language=en_US

See this comparison chart of the EndNote programs on EndNote's website:

https://endnote.com/product-details/compare-current-versions/

Exporting Records from PubMed to EndNote

Exporting Records from Web of Science to EndNote

Manually Adding Citations

Importing from Excel

Sharing Your EndNote Libraries in EndNote 20

Finding Full-Text Through the JH Catalog

1. Open an EndNote Library. In the top menu bar, go to Edit > Preferences > Find Full Text
2. In the 'Open URL Path'  box type:https://catalyst.library.jhu.edu/discovery/openurl?institution=01JHU_INST&vid=01JHU_INST:JHU
3. In the 'Authenticate with: URL' box type: http://proxy.library.jhu.edu/

Note that connecting to Hopkins resources using Johns Hopkins VPN connection may yield higher full text retrieval. Directions for installing VPN are available at the Johns Hopkins VPN Resource Center.

Your settings in Preferences should look like this:

Removing Duplicates

Preferences for Removing Duplicates

Using Cite While You Write

Starting at 14:22, the video below explains how to use EndNote to insert citations into your manuscript.

If Cite While You Write Is Missing in Word

Option 1

1. Open Word 2010.
2. Click on the File tab in the left-hand corner.
3. Click Options on the left-hand side column/menu.
4. When the Word Options window opens, click on Add-Ins in the left-hand column.
5. In the Manage drop-down menu (bottom of ain panel), select Disabled Items and click on the Go button.
6. The EndNote add-in will show up as Add-in:cite while you write (endnote cwyw.dll).
7. Highlight the EndNote add-in and select Enable.
8. Close the Disabled Items window.
9. At the bottom of the Word Options window, click OK.
10. Close and re-open Word 2010.

Option 2

1. Close Microsoft Word, then go to the EndNote X9 Program Files folder. (64-bit machines: C:\Program Files (x86) \EndNote X7\; 32-bit machines: C:\Program Files\EndNote X7\)
2. Run Configure EndNote.exe.
3. Make sure Configure EndNote components is selected and click Next.
4. Select Cite While You Write add-in for Microsoft Office and click Next.
5. Click Finish. Note: the message may read that the Configuration was cancelled.
6. Open Microsoft Word and look for the EndNote X9 tab in the ribbon.

Then, Restore the EndNote Toolbar for Mac

1. Open Word.
2. Go to File, then Options.
3. Click on Add-Ins.
4. Click to tick the boxes next to the EndNote add-ins to reactivate.

Students can purchase EndNote 20 at a discount from EndNote.com or from OntheHub.com. 

Staff can purchase from the “my.jh.edu” portal by selecting the “Technology" section, then selecting the “my Software" catalog.  Note that both the student version and the full version are the same.