As a graduate nursing student at Johns Hopkins, you’ll be reading and citing a large volume of scholarly literature. Citation management tools—such as Zotero, EndNote, and Mendeley—are designed to help you collect, organize, and format references for your academic writing. These tools allow you to easily save citation information directly from databases and websites, store and annotate full-text PDFs, and automatically generate in-text citations and bibliographies in the citation style of your choice (e.g., APA). Using a citation manager can save you time, reduce errors, and help you stay organized as you conduct literature reviews, complete assignments, or work on your capstone project.
For more information about citation management, visit our Citation Management Research Guide.
Johns Hopkins has an institution-wide subscription to RefWorks, which means that everyone has an account to use if they wish. If you are new to RefWorks, you will need to activate your account. Activating your RefWorks account is simple and easy.
No additional login name nor password is needed. Once the account is active, you will see your name at the top, on the right.
See RefWorks LibGuide for technical questions and documentation.
From the PubMed results page, select "Send to" and choose the "Citation manager" option from the drop-down list.
Select the specific results that you want to import into RefWorks* and then click the "Create file" button to download a .nbib file that can be imported into RefWorks.
*Note: The default, "All results on this page," is selected in the following screenshot. The other options in the drop-down list are "All results" (i.e., the complete result set) and "Selection" (i.e., results that you have hand-selected by clicking in the boxes next to individual articles).
From a RefWorks project, select "Add" from the top menu bar and click on the "Import references" option.
On the next page, drop the PubMed results file or select it from your computer.
Select or verify the proper format for your PubMed results file. In this case the file was automatically detected by RefWorks as an "NLM PubMed" file.
On the next page, select to have the PubMed results import into a particular folder and select whether or not you want to import database tags.
Note: If no folder is created for the PubMed results, they will go into a "Last Imported" folder. Selecting to import tags from PubMed will enable you to more easily find references when searching your RefWorks project.
The results from your PubMed search are now in your RefWorks project, where they can be accessed, annotated, organized in folders, associated with full text, shared, etc.
From the Embase results page, select the number of items to export and then click on "Export."
Note: You can export up to 500 items at a time when not signed in. When signed in, you can export up to 10,000 items at a time. To sign in, you need to register for an Elsevier account.
Prior to completing this step, make sure you are logged into your RefWorks account.
From the "Export records(s)" screen, choose "RefWorks Direct Export" from the drop-down list and click on the "Export" button.
On the "Ready for Export" page that follows, click on the "Submit to RefWorks" button.
Within RefWorks, select the project and/or folder where the Embase results should be imported and select whether or not you want to import database tags.
On the following page, you'll receive a confirmation message and be directed to the "Last Imported" folder (if no other folder was selected).
Note: Selecting to import tags from Embase will enable you to more easily find references when searching your RefWorks project.
The results from your Embase search are now in your RefWorks project, where they can be accessed, annotated, organized in folders, associated with full text, shared, etc.
Go to the left side navigation panel of RefWorks and click on the down arrow next to "Duplicates." Then click on the "Find duplicates" link.
A pop-up box appears that prompts you to select criteria for selecting duplicates. Use the drop downs and check boxes to select how duplicates should be assigned and how exactly they should match.
Clicking on the "Find Duplicates" button will launch a search for duplicates within all of the documents in a particular project.
A pop-up box appears signalling that the deduplication process has a started.
When this process is finished, a green "Process completed" button will appear. Click on this button to see the results of the deduplication process.
The duplicate records report shows the number of duplicates found. These duplicates are automatically selected and highlighted in pink in the result list.
You should check this duplicate list carefully and deselect any references that are not duplicates. Once you have done this, you can click on the "Delete" icon in the menu to send the duplicate records to the trash.
To completely remove duplicate references from your project, go to the "Trash" folder by clicking on the link in the side navigation pane.
Select all references in this folder and then click on the "Delete" icon in the top menu bar.
RefWorks Citation Manager (RCM) is an add-in for Word that connects your RefWorks projects with manuscripts and allows you to add in-text citations and a bibliography. RCM should be pre-installed in Word in Office 365 by IT@JH. Check your add-ins to verify that it is installed.
If RCM is not installed, log-in to your RefWorks account, navigate to the "Tools" section, and follow the steps under "RefWorks writing tools" to install RCM. For help troubleshooting RCM installation, reach out to the Hopkins RefWorks Support Group.
From Word, click on "RCM" in the menu bar or select RCM from "Add-ins." Then log in to your RefWorks account from within Word.
When logged in to RCM, you will see the references from your current project. At the top of the RCM window, click on the "hamburger" icon, turn on the "Bibliography" feature, and click on "Citation style."
The "Citation style" feature allows you choose from over 7,000 styles, many of which are journal-specific.
In Word, place the cursor where you want to insert a citation in the text. From the RCM window, select the desired reference and then click the "Insert Citation" button.
You can now see that the citation is placed correctly and that the start of an automatically-generated bibliography is now at the end of the document.
RefWorks users who leave Johns Hopkins can keep their accounts as long as the university maintains its institutional subscription.
Follow the steps below before leaving (and your JHED ID expires) to ensure seamless access to your RefWorks account and projects.
Note: If you have left Johns Hopkins and your JHED ID has already expired contact RefWorks at support@refworks.com.
Before leaving Johns Hopkins, access your RefWorks account, click on your name, and select "Settings" from the drop-down list.
Within the "Settings" page, click on the drop-down list for "Role" and select "Alumni." Then within "Email," change your e-mail to a non-JHU or a JHU alumni e-mail address.
Within the RefWorks "Settings" page, click on the "Remove Credentials" button under "Institution Credentials." This should prompt you to set up an alternative password. If it doesn't, click on the "Change password" button under "Alternate Password."
These two actions mean that you will no longer use the "Use login from my institution" button to sign in to RefWorks. Instead, you will use the main RefWorks sign in prompt and enter your new e-mail and alternate password.
You can also integrate Zotero with Microsoft Word, Google Docs or LibreOffice Plugins.
See the Zotero Documentation and Forums pages for more information and technical support.
Note that the folder organization appears on the left, while the folder contents appear in the middle. The metadata for the selected item will appear on the right.
Zotero will allow you to create collections and sub-collections from the folder organization pane. A single item is allowed to be in multiple collections at once. Click the folder icon in the task bar to create and name a new collection.
Add tags to your citations with a keyword of your choosing to make them more easily findable. Creating tags allows you to search your library with the keyword.
To add a tag to an item, select the Tags tab in the metadata pane. You must have an item selected in the folder contents pane. Click Add to add a tag.
To search tags, use the search box in the task bar.
Zotero cannot detect duplicates within a selected folder. Instead, it will identify duplicates within your entire library. If you have multiple projects, the duplicates will reflect them all.
We recommend creating a separate Zotero library for a dedicated project which will need accurate duplication numbers. Contact your informationist for further information, or transfer your citations to another citation manager to perform duplication.
Find options for duplicates in the folder navigation pane of the homescreen. Select Duplicate items.
You can create Groups in Zotero in order to collaborate with others. It is important to note that the amount of storage available for a group account is dependent on the group owner's individual storage limit in their Zotero library. There is no limit to the number of users in a group.
New Group. This will prompt you to log in to Zotero online.Once you have synced your Zotero desktop to your online account, you will see your group(s) folders under Groups on the Zotero desktop window.
You can manually add an item by clicking on the green plus icon in the task bar of your Zotero desktop software. Select the appropriate item type and then fill out the fields.
You can also add PDFs to your Zotero account. Zotero will look for their metadata from the internet.
Store Copy of File under the green plus iconRetrieve Metadata for PDFUse the browser connector that you installed from Zotero to capture an item from the web and add it to your library
Zotero can import a variety of formats. The most commonly used are RIS, PubMed XML, and EndNote XML. Imports will automatically create a new folder which you can rename. Zotero can also import a library from another citation manager when a correct format is chosen. It is recommended to use the RIS file format for this purpose.
To import, from the Zotero desktop software, go to File and Import. Select the file you'd like to import and follow the prompts.
Create a bibliography by exporting a bibliography from a selected item or folder. Right click on the selected item and choose Create Bibliography from Items.... Then choose your desired citation style and output.
Downloading the Zotero desktop software will automatically install Zotero into your word processing program. Select the Zotero tab from your word processing program to display your options.
https://catalyst.library.jhu.edu/discovery/openurl?institution=01JHU_INST&vid=01JHU_INST:JHU
If you are off campus, you will need to sign into the Hopkins VPN to access full text.
https://catalyst.library.jhu.edu/discovery/openurl?institution=01JHU_INST&vid=01JHU_INST:JHU
If you are off campus, you will need to sign into the Hopkins VPN to access full text.
