Citation Management

How Do I Import References from PubMed to RefWorks?

Saving PubMed citations to a file if you have less than 200 citations:

1. Once you have completed your search in PubMed, click on Send to
2. Select Citation Manager
3. Select how many citations you would like to send
4. Click Create File
5. A box will pop up to help you save your file. Select Save File then click OK.

Alternative Export Option

1. Once you have completed your search in PubMed, click on Save
2. Select File 
3. Select PubMed from the Format dropdown menu
4. Click  Create File
5. A box will pop up to help you save your file.  Select Save File then click OK.

Importing into RefWorks:

1. Click on the + sign
2. Select Import references from the dropdown menu

Drag and drop your file in the Drop file here… box or click on the link within the box to select a file from your computer.

Select the format NLM PubMed to ensure that RefWorks can properly process your file.

How Do I Import References from Embase to RefWorks?

Exporting a file from Embase to RefWorks:

1. Once you have completed your search in Embase and selected the items that you want to import, click on Export.
2. Make sure RIS format (Mendeley, EndNote) is selected.
3. Click on Export.
4. Click on Download
5. Make sure your file is saved somewhere that you’ll be able to access.

Importing into RefWorks:

1. Click on the + sign
2. Select Import references from the dropdown menu
3. Drag and drop your file in the Drop file here box or click on the link within the box to select a file from your computer
4. Find the file and open it or drag and drop it.
5. Make sure the RIS Format is selected.
6. Click on Import

Removing Duplicates in Five Easy Steps

Step 1

Go to the left side navigation panel of RefWorks and click on the down arrow next to "Duplicates." Then click on the "Find duplicates" link.

Step 2

A pop-up box appears that prompts you to select criteria for selecting duplicates. Use the drop downs and check boxes to select how duplicates should be assigned and how exactly they should match.

Clicking on the "Find Duplicates" button will launch a search for duplicates within all of the documents in a particular project.

Step 3

A pop-up box appears signalling that the deduplication process has a started.

When this process is finished, a green "Process completed" button will appear. Click on this button to see the results of the deduplication process.



Step 4

The duplicate records report shows the number of duplicates found. These duplicates are automatically selected and highlighted in pink in the result list.

You should check this duplicate list carefully and deselect any references that are not duplicates. Once you have done this, you can click on the "Delete" icon in the menu to send the duplicate records to the trash.

Step 5

To completely remove duplicate references from your project, go to the "Trash" folder by clicking on the link in the side navigation pane.

Select all references in this folder and then click on the "Delete" icon in the top menu bar.

Will Alumni be Able to Access RefWorks After Graduation?

Yes, alumni are able to have continued access to RefWorks after graduation.

Alumni should update their RefWorks account prior to graduation by selecting the Alumni option from the Profile / Role section of the Settings page. They should also update their alumni email address and then click SAVE.