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Citation Management

Using RefWorks

Set Up an Account

Johns Hopkins has an institution-wide subscription to RefWorks, which means that everyone has an account to use if they wish. If you are new to RefWorks, you will need to activate your account.  Activating your RefWorks account is simple and easy. 

  1. Go to: https://refworks.proquest.com/  
  2. Click on the “use log in from my institution” tab at the entry screen.
  3. Enter your Hopkins JHED login and password.

No additional login name nor password is needed. Once the account is active, you will see your name at the top, on the right.

Help and Documentation

See RefWorks LibGuide for technical questions and documentation.

How Do I Import References from PubMed to RefWorks?

Saving PubMed citations to a file if you have less than 200 citations:

  1. Once you have completed your search in PubMed, click on Send to
  2. Select Citation Manager
  3. Select how many citations you would like to send
  4. Click Create File
  5. A box will pop up to help you save your file. Select Save File then click OK.
Image below: select results and then select Send to and Citation manager.

screenshot of pubmed send to citation manager

Alternative Export Option

  1. Once you have completed your search in PubMed, click on Save
  2. Select File 
  3. Select PubMed from the Format dropdown menu
  4. Click  Create File
  5. A box will pop up to help you save your file.  Select Save File then click OK.
Image below: select save and determine which results to export.

screenshot of pubmed save select all results

 

Image below: after selecting save and which results, choose PubMed format as the export format.

 

screenshot of pubmed save to file pubmed format

Importing into RefWorks:

  1. Click on the + sign
  2. Select Import references from the dropdown menu

Drag and drop your file in the Drop file here… box or click on the link within the box to select a file from your computer.

Select the format NLM PubMed to ensure that RefWorks can properly process your file.

How Do I Import References from Embase to RefWorks?

Exporting a file from Embase to RefWorks:

  1. Once you have completed your search in Embase and selected the items that you want to import, click on Export.
  2. Make sure RIS format (Mendeley, EndNote) is selected.
  3. Click on Export.
  4. Click on Download
  5. Make sure your file is saved somewhere that you’ll be able to access.

Importing into RefWorks:

  1. Click on the + sign
  2. Select Import references from the dropdown menu
  3. Drag and drop your file in the Drop file here box or click on the link within the box to select a file from your computer
  4. Find the file and open it or drag and drop it.
  5. Make sure the RIS Format is selected.
  6. Click on Import
Removing Duplicates in Five Easy Steps
Step 1

Go to the left side navigation panel of RefWorks and click on the down arrow next to "Duplicates." Then click on the "Find duplicates" link.

Screenshot of RefWorks showing how to navigate to the "find duplicates" feature

 
Step 2

A pop-up box appears that prompts you to select criteria for selecting duplicates. Use the drop downs and check boxes to select how duplicates should be assigned and how exactly they should match.

Clicking on the "Find Duplicates" button will launch a search for duplicates within all of the documents in a particular project.

Screenshot of RefWorks showing options for choosing duplicate selection criteria

 

Step 3

A pop-up box appears signalling that the deduplication process has a started.

When this process is finished, a green "Process completed" button will appear. Click on this button to see the results of the deduplication process.

Screenshot of RefWorks showing a pop-up box signalling the start of the deduplication process

Screenshot of RefWorks showing the button indicating the completion of the deduplication process

 

Step 4

The duplicate records report shows the number of duplicates found. These duplicates are automatically selected and highlighted in pink in the result list.

You should check this duplicate list carefully and deselect any references that are not duplicates. Once you have done this, you can click on the "Delete" icon in the menu to send the duplicate records to the trash.

Screenshot of RefWorks showing the number of duplicates found, selected duplicates, and the "Trash" function

 

Step 5

To completely remove duplicate references from your project, go to the "Trash" folder by clicking on the link in the side navigation pane.

Select all references in this folder and then click on the "Delete" icon in the top menu bar.

Screenshot of RefWorks showing the "Trash" folder, selected references, and the "Delete" function

Will Alumni be Able to Access RefWorks After Graduation?

Yes, alumni are able to have continued access to RefWorks after graduation.

Alumni should update their RefWorks account prior to graduation by selecting the Alumni option from the Profile / Role section of the Settings page. They should also update their alumni email address and then click SAVE.

Getting Help

If you need help using RefWorks,

Contact the Hopkins RefWorks Support Group:

You can also contact the RefWorks Customer Support directly:

          OR

Or you can access the RefWorks Help Guide, which covers all aspects of using RefWorks.