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NIH Data Management and Sharing Policy

This guide supports researchers' efforts to comply with the NIH Data Management and Sharing Policy. It offers step-by-step guidance on how to plan for data sharing and write a data management and sharing plan to meet NIH requirements.

What to Include in Your Plan

The "Oversight of Data Management and Sharing" element of your data management and sharing plan should include the following details:

  • How plan compliance will be monitored and managed, including regularly revising the plan when necessary
  • Who on the research team will oversee data management and sharing
JHU Guidance

According to the 2023 NIH Data Sharing Policy Guidance from Johns Hopkins University Research Administration (JHURA),

"Neither ORA nor JHURA will be reviewing DMS Plans for content nor providing institutional oversight of the DMS plan.  Researchers are responsible for monitoring compliance with their plans and reporting progress on those plans to NIH as part of their annual progress report. For projects involving human-derived data that qualifies as human subjects research, the data management and sharing plan will be part of the IRB-approved protocol and deviations from the plan would be reportable to the IRB per standard reporting practices."

What You Will See in the DMPTool

The DMPTool's section on the "Oversight of Data Management and Sharing" element includes one text box for specifying the names and roles of the individuals responsible for data capture, metadata production, data quality, data storage and backup, data archiving, and data sharing. A description of the costs associated with these tasks and a request for funding to cover these costs may also be included in this section.

Accompanying this box is sample language and guidance from NIH, JHU, and the DMPTool. The guidance includes considerable detail on budgeting considerations.

See the "Planning Step 4: Estimate Data Management and Sharing Costs" page of this guide for information about allowable data management and sharing costs.

See the "Planning Step 5: Consider Using the DMPTool to Write Your DMS Plan" page of this guide for more about the DMPTool.

The DMPTool's section on oversight